Administrative Coordinator

HuntonBrady Architects is an award winning firm recognized nationally for exceptional design quality and client satisfaction. Our Orlando office is seeking an Administrative Coordinator to provide support for department personnel as delegated by the Office Manager and firm management. We are looking for a person that thrives working in a highly collaborative team environment while supporting our creative staff.

Responsibilities: 

  • Provides support to assigned Project Managers and Principals by preparing necessary project documentation and correspondence.

  • Creates and maintains project files.

  • Ensures all project documents are filed appropriately and archived when the project concludes.

  • Prepares general correspondence, reports, meeting minutes, memos, transmittals, cover letters, spreadsheets, etc.

  • Formats, combines and quality checks project specifications.

  • Assists in the preparation of project proposals, contracts and/or agreements. 

  • Prepares and maintains hard copy project files as needed. Ensures all electronic documents are filed in NewForma Project Management software.

  • Assists with project closeout.

  • When assigned, answers office phones, greeting guests and notifying staff of deliveries in a timely manner. 

  • As assigned, tracks department revenue based on written proposals and executed agreements.

  • As assigned, makes report copies for weekly Project Manager Meetings.

 

Essential requirements:

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  • A high school diploma or equivalent is required. College experience is preferred.

  • 5-10 years of experience in the profession is preferred.

  • Experience with an Architecture, Construction and/or Engineering firm is preferred.

  • Microsoft Office including Word, Excel and Outlook is required. Strong Excel skills are important.

  • NewForma, Adobe Acrobat, Vision and PowerPoint experience is preferred.

  • Must possess strong organizational and communication skills.

  • Must have the ability to work independently on assigned tasks as well as accept direction on given assignments.

  • Must be able to multi-task and carry on several tasks concurrently.

Please e-mail your cover letter and resume in PDF format to our Human Resources Department at: hr@huntonbrady.com.

 

HuntonBrady offers competitive compensation, health, vision and dental insurance, 401K, and flexible work hours.

 

HuntonBrady Architects is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regards to race, color, national origin, religion, pregnancy, marital status, sexual orientation, gender identity, and age, physical or mental disability or covered veteran status.